Do you have to retype "standard" comments or similar messages onto every sales invoices or order? Would you like to use your invoices to help you sell more product and inform your customers about special promotions?

With SVM - Sales Variable Messages you can use F2 Lookup to automatically add "standard" comments and sales messages to any 4-line description box on every invoice or order entered through Sales Invoicing! Using F2-Lookup from any large description box in Enter Invoices/Orders/Quotes, you can select standard comments or special messages that have been entered into your Inventory files.

After installing SVM - Sales Variable Messages, add your standard comments and sales messages as service items to Inventory, as shown below:

+--------------------------------------------------------------------+
|+==================================================================+|
||INMAINT           Maintain Inventory Items       COMPANY ID: SP   ||
||07/10/96         Software Professionals Inc.     GENERATION #: 12 ||
|+==================================================================+|
|ITEM TYPE (P/S): S   DEPARTMENT: MSG  ITEM NUMBER: 30 Day Discount  |
+--------------------------------------------------------------------+
|  ITEM DESCRIPTION..: 30 Day Discount Msg                           |
|  EXT DESCRIPTION...: Y   +========== EXTENDED DESCRIPTION ========+|
|  PRODUCT CODE......:     | Save Up To $50 on Your Next Order!     ||
|  LOCATION..........:     | If you purchase another Enhancement in ||
|  RECEIVING UNIT....:     | the next 30 days, you'll save $20, $30,||
|  SELLING UNIT......:     | $40 or $50 off each Enhancement!       ||
|  CONVERSION FACTOR.:     +========================================+|
+--------------------------------------------------------------------+

The items can be added on the fly through Enter Invoices/Orders/Quotes, or can you can use Maintain Inventory Items in the Inventory module. Add as many comments as you like, in as many departments as you like, but they must be service type items.

When adding line items to a document in Enter Invoices/Orders/Quotes, F2-Lookup will be displayed at all 4-Line Description boxes, as shown below fora CM transaction:

+--------------------------------------------------------------------+
|+==================================================================+|
||SIPROC1                    Enter Invoices          COMPANY ID: SP ||
||07/10/96              Software Professionals Inc.                 ||
|+==================================================================+|
|INVOICE NUMBER.....: 101010   Current Invoices         Add Inv.     |
|CUSTOMER ID: SUPREM  Supreme Sport                      Add Lines   |
|                                                                    |
|                   PROD      Q U A N T I T Y  PRICE          DISC T/|
|LN.TYP...PRODUCT.ID..CD.U/M..ORDERED..SHIPPED.CD..UNIT.PRICE..PCT..E|
| 1 SA  PPEPower Pack+================ Description =============+    |
| 2 CM               |                                          |    |
|                    |                                          |    |
|                    |                                          |    |
|                    |                                          |    |
|                    +==========================================+    |
|                                                                    |
| F1-Help      F2 - Lookup                                           |
+--------------------------------------------------------------------+

After pressing F2-Lookup, you will get a list of all service type items in the inventory module. If you typed in any characters before pressing F2, the list will begin with your entry.

After selecting the correct item, the Extended Description of the service item will automatically insert into the 4-line description box on the invoice:

+--------------------------------------------------------------------+
|+==================================================================+|
||SIPROC1                    Enter Invoices          COMPANY ID: SP ||
||07/10/96              Software Professionals Inc.                 ||
|+==================================================================+|
|INVOICE NUMBER.....: 101010   Current Invoices         Add Inv.     |
|CUSTOMER ID: SUPREM  Supreme Sport                      Add Lines   |
|                                                                    |
|                   PROD      Q U A N T I T Y  PRICE          DISC T/|
|LN.TYP...PRODUCT.ID..CD.U/M..ORDERED..SHIPPED.CD..UNIT.PRICE..PCT..E|
| 1 SA  PPEPower Pack+================ Description =============+    |
| 2 CM               | Save Up To $50 on Your Next Purchase!    |    |
|                    | If you purchase another Enhancement in   |    |
|                    | the next 30 days, you'll save $20, $30,  |    |
|                    | $40 or $50 off each Enhancement!         |    |
|                    +==========================================+    |
+--------------------------------------------------------------------+

SVM - Sales Variable Message also has another great time saving feature. Normally, Peachtree will bring up the last comment entered as a default. However if you need a different comment, you need to blank out the default by hitting [F9] before adding your comment. SVM - Sales Variable Message saves you a keystroke by always defaulting new comments to "Blank," allowing you to immediately enter your comment or use [F2] to look one up.