Stop re-keying the same non-stock information by setting up "permanent non-stock" items that don't show up on any inventory report but are available when entering sales invoices! For each such item, you can set up the item's department and item number, d escription, product code, cost, and price.

You define the permanent non-stock items using the Maintain Inventory Items option. Simply enter N for non-stock in the Item Type. You can then enter whatever department code and item number you would like to use. You will then be able to enter the item's description, product code, unit cost, and unit price.

In Sales Invoicing, when entering a document (quote, order, or invoice), you enter an SN transaction line. At the Product ID field, enter the ID of a permanent non-stock item that you have previously defined in Maintain Inventory Items. You will also be able to press F2 to select from these items. The Unit Cost and Unit Price will be pre-filled with the cost and price entered in Maintain Inventory Items for the permanent non-stock item.

(NOTE: If you enter a Product ID that you have NOT previously defined in Inventory, the program will assume this is a true non-stock item, NOT one of the "permanent non-stock" items. So it won't be able to automatically determine the Unit Cost or Unit Price.)

The following is an example of how the screens will look:

In Maintain Inventory Items, you will enter N for the item type. When you enter a department for the first time, the program will verify that you intend to add this new department.

+------------------------------------------------------------------------------+
¦INMAINT1                   Maintain Inventory Items        COMPANY ID: SP     ¦
¦02/25/97                    Software Professionals         GENERATION #: 12   ¦
+------------------------------------------------------------------------------+

ITEM TYPE (PSN): N       DEPARTMENT : SMI

         +-----------------------------------------------------------+
         ¦             This department is not on file.               ¦
         ¦           Would you like to add it? (Y/N): N              ¦
         +-----------------------------------------------------------+


                                                                              N

You will then enter the Item Number. If this is a new item, the program will verify that you want to add this new item.

+------------------------------------------------------------------------------+
¦INMAINT1                   Maintain Inventory Items        COMPANY ID: SP     ¦
¦02/25/97                    Software Professionals         GENERATION #: 12   ¦
+------------------------------------------------------------------------------+

ITEM TYPE (PSN): N       DEPARTMENT : SMI        ITEM NUMBER : Light Maple

         +-----------------------------------------------------------+
         ¦      This item is not on file for this department.        ¦
         ¦           Would you like to add it? (Y/N): N              ¦
         +-----------------------------------------------------------+

When adding or editing an item, you will be able to enter a Product Code, Description, Unit Cost, and Unit Price

+------------------------------------------------------------------------------+
¦INMAINT1                   Maintain Inventory Items        COMPANY ID: SP     ¦
¦02/25/97                    Software Professionals         GENERATION #: 12   ¦
+------------------------------------------------------------------------------+

ITEM TYPE (PSN): N       DEPARTMENT : SMI        ITEM NUMBER : Light Maple
--------------------------------------------------------------------------------
  Product Code: A
  Description.: Light maple door, with quarter-round
                borders.  Manufactured by Smith & Sons.


  Unit Cost...:      5.7500000
  Unit Price..:    8.50000000


ACCEPT (Y/N) : Y    (D = DELETE RECORD FROM FILE)
                                                                          I

In Sales Invoicing, when entering or editing a SN (sale of non-stock) line, there will be an F2 - Lookup available at the Product ID field. You may either press F2 and select an item that you've defined in Inventory, or type the item's ID here.

+------------------------------------------------------------------------------+
¦SIPROC1                         Add Documents              COMPANY ID: SP     ¦
¦02/25/97                   Software Professionals                             ¦
+------------------------------------------------------------------------------+
DOC TYPE....: I  Invoice                DOC STATUS.: A Active
DOC NUMBER..: 023556
CUSTOMER ID.: ANDERA  An+--------------- SELECT INVENTORY ITEM ----------------+
DOC DATE....: 02/25/97  ¦ JONDark Oak        - Dark oak door, with quarter-ro  ¦
                       P¦ JONLight Maple     - Light maple door, with quarter  ¦
LN.TYP...PRODUCT.ID.....¦ SMIDark Oak        - Dark oak door, with quarter-ro  ¦
 1 SN                   ¦ SMILight Maple     - Light maple door, with quarter  ¦
                        +------------------------------------------------------+
                                                                        I