PeachPro sets you free
|
|
|
|
PeachPro sets you free
|
| SSL Advanced Shipping Labels |
Do you need UPS/C.O.D. Tags or Shipping Labels that meet your unique requirements? SSL - Advanced Shipping Labels may be just what you need. It is a flexible shipping label generator for the Peachtree Invoicing/Order Entry module. SSL - Advanced Shipping Labels stores up to nine different user defined label formats and can include over 50 pieces of data from Peachtree data files.
You can print labels on dedicated label printers, or use a single printer and print labels in batches. Up to 999 labels can be printed for each invoice, order, or quote. You can print labels on the fly from Enter Invoices/Orders/Quotes or print for batches of documents in Print Documents. A different number of labels can be printed for each document, or you can automatically print the same number of labels for all selected documents.
After installing SSL - Advanced Shipping Labels, you will get the following Document Format options when printing documents from Enter Invoices/Orders/Quotes, and also when selecting Print Documents from the Sales Invoicing Reports menu:
+===== Document Format =====+ | I - Standard Invoice | | S - Service Invoice | | C - Customized Invoice | | P - Picking Slip | | A - Packing Slip | | B - PeachPro Labels | +=============================+
When you select B - PeachPro Labels, you will see the following print labels window:
+============================ Print Labels ==========================+ | Invoice: 501951 - Dorthy Durand | | Printer: 2 - Label Printer | | Label..: 1 - UPS COD Tag | | | | Number to Print: 1 | +====================================================================+
F5 - Choose Label F6 - Chg Inv F7 - Chg Printer F10-Done
When the cursor is at "Number to Print:", you can enter the number of labels to print, choose another label format, or select a different printer for printing labels. If you want to create a label format, press F5-Choose Label, then press F5 again, to change or create a label format.
NOTE: The best way to learn more about SSL - Advanced Shipping Labels is to use the extensive on-line help that is available inside the label printing windows. If you read every help screen, you can skip reading the rest of this documentation. The following pages are provided as a reference and contain the same information that is in the help screens.
Invoice - Enter the invoice number for which you want to print labels. Push F2 to see a list of invoice numbers. When you print labels for a group of invoices that are not numbered one right after the other, choose the highest invoice number last, because after you print labels for the highest invoice number, you leave the Print Labels window.
Label - Select the label format you want to print by entering a number from 1 to 9.
F2 - Lookup - Push F2 to see all defined label formats.
F5 - Change Label - Push F5 to go to Change Label Format. This is where you define new label formats and change existing formats.
F7 - Import/Export - You can use this function to copy a label format from one label number, company or computer to another. Export saves a label format in a DOS file. Import reads a label format from a DOS file.
Number to Print - Enter the number of labels to print for this invoice. Because you might need a different number of labels, you are normally asked for each invoice. If you want to print the same number of labels for all invoices, enter a minus sign before the number of labels to print. This feature is only available when you are printing labels for more than one invoice at a time from inside Print Documents. If you want to abort label printing, you can push 'Esc'.
Additional features are available with the following function keys:
F5 - Choose Label - This function key allows you to select a different label format. When you push F5, the cursor moves to the "Label..:" field. When you are at that field, you can also Import, Export, and Change Label Formats.
F6 - Change Invoice - This function key is available in Print Invoices, but not in Enter Invoices. When you push F6, the cursor moves to the "Invoice:" field, where you can choose a different invoice to print. This is useful when you want to print labels for a group of invoices that are not numbered consecutively. When you use this feature, you should choose the highest invoice number last, because when you print labels for the highest invoice number, you leave the Print Labels window.
F7 - Chg Printer - The default printer is assigned when the label format is defined. If you want to change the printer number temporarily or send labels to the screen or disk, you can use the F7 key. If you want to change the print number permanently, you should change the label format. When you push F7, you will be prompted to adjust the paper. Push F7 again and you will be able to choose where you want to print.
F10 - Done - If you don't want to print any more labels, push F10.
The Change Label window is divided into three sections. In the bottom two sections, the up/down arrow keys move you from one line to another. The Tab/Shift Tab keys move you from one column to another. Then Enter/Esc keys move you forward and backward. Experiment with these keys to learn the fastest way to add or change a label format.
+========================== Change Label Format ============================+ | Number:1 Description: UPS COD Tag Next: 0 | | | |Lines Spaces Labels Default | |Printable on label:21 Printable on label:66 Across page:1 Nbr to print: 1 | |Between labels....: 0 Between labels....: 0 Printer Nbr.:1 | |---------------------------------------------------------------------------| | Cd Ln Col Cd Ln Col Cd Ln Col Cd Ln Col Cd Ln Col Cd Ln Col | | CO 4 14 P1 13 17 IN 11 14 0 0 0 0 0 0 | | S2 15 14 SD 13 45 0 0 0 0 0 0 0 0 | | SD 12 60 P2 8 46 0 0 0 0 0 0 0 0 | | P2 9 60 T1 2 14 0 0 0 0 0 0 0 0 | |---------------------------------------------------------------------------+ | T1: UPS Shipper # CA 9-99-247 P1: Instructions C1: | | T2: P2: *COD Amount C2: | | T3: P3: C3: | | T4: P4: C4: | | T5: P5: C5: | | T6: P6: C6: | +===========================================================================+
Number - Enter the number of the label format you want to change or add. Push F2 to see a list of already defined labels. When you enter a label number that is not already defined, the default label format is added. You can then change the default.
Description - Enter up to thirty characters to describe the label.
Next - Normally, you would put a zero in this field. If you print more than one label format for each invoice, you can use this field to set up a series of label formats. After labels are printed using the first format, the format will change to the "Next" format. When the "Next" format is zero, the program will advance to the next invoice and return to the first label format.
The "first" label format is defined as the last label format that you manually selected. This allows you to cycle thru part of a series, by selecting a format other than the first one. For example if labels are linked as follows: 1->2, 2->3, 3->4 and 4->0 and you manually select format 3, you will cycle from 3 to 4 and then back to 3.
Lines Printable on Label - Enter the number of lines on the label. This number is used in conjunction with the "Lines Between Labels" to advance to the next label.
Lines Between Labels - Enter the number of lines between labels. This number is used in conjunction with "Lines Printable on Label" to advance to the next label.
Spaces Printable on Label - Enter the maximum number of characters that can be printed across the label. When there is more than one label across the page, the "Spaces Printable on Label" is used in conjunction with "Spaces Between Labels" to advance to the next label.
Spaces Between Labels - This is used to advance to the next label when there is more than one label across the page. Enter the number of spaces from the left of one label to the right of the next label.
Labels Across Page - Enter the number of labels across the page. Label printing always starts on the left most label. If the number of labels across the page is more than one, you should consider two options to reduce label waste. 1) Print labels for more than one invoice at a time using Print Invoices. 2) When you print labels in Enter Invoices, print the same number as there are labels across the page.
Default Number to Print - Enter the number of labels that you normally print for each invoice.
Default Printer Number - Enter the printer number where you normally print this label.
Cd - Enter the two letter code that defines what you want to print on the label. Push F2 to see a list of available codes. For more information on available codes, push F1 after pushing F2.
You can enter up to 28 codes. The sequence you enter the codes only matters if two codes print at the same position on the label. When this happens, the second will overwrite the first. The first code is in the top left. The second code is below the first. The fifth code in the second column of codes. The last code is at the bottom right.
When you are entering codes, you can use the Tab key to move across columns and the Up/Down keys to move up and down.
Ln - Enter the line of the label where you want to print the data indicated by the code (in the column to the left). Enter a line number from 1 to the number of lines on the label. If you enter a line number bigger than the number of lines on the label, nothing will print.
If the item (selected by the codes above) that prints on this line requires more than one line of data, the line number entered here is the first line.
Col - Enter the column on the label where you want to print the data indicated by the code (on the left). If the item selected for this column requires more than one line of data, following lines will also start at this column.
T1 - Fields T1 thru T6 are used to hold titles or explanations that print on the label. When you use the corresponding code (T1 thru T6), the text is printed on the label in the line and column specified.
+-------------------------------------------------------------------+ | T1:UPS Shipper # CA 9-99-247 P1:Instructions C1: | | T2: P2:*COD Amount C2: | | T3: P3: C3: | | T4: P4: C4: | | T5: P5: C5: | | T6: P6: C6: | +===================================================================+
Advanced Topic: Using Text Files
Instead of entering the text to print, you can enter an "*" followed by the name of a text file. The contents of the text file will be printed on the label starting at the line and column specified when you use the corresponding code (T1 thru T6). If you put a text filename in T1, and use T1 as your first code at line 1, column 1, you can put all your text in a single file. Data from following codes will overlay the text.
P1 - You can prompt for additional information to print on the label. Put the question or prompt in fields P1 thru P6. If you want to be prompted for every label, use an "*" as the first character. Otherwise, you will only be prompted once for each invoice. When you use the corresponding code (P1 thru P6), the answer you enter to the prompt will be printed at the line and column specified.
C1 - Printer control is used to activate special printer features like Letter Quality, Bold, Underlined, Italic, Double Wide, Double High, etc. If you want to use a special feature, look in your printer manual to find the codes that control the feature and put these codes in one of the printer control fields (C1 thru C6). For each character needed to activate the feature, use a three digit decimal ASCII code.
For example, if your printer needs a 27 91, you would enter 027091. Then use the corresponding code at the line and column where you want the special feature to start. Depending on your printer you also may need to use a code to turn off the special feature.
Normally when you use printer features, they are printed in between columns on the label and do not actually use any columns. Special care is needed when you use codes that alter line or character spacing. When a label is generated, the program assumes that each character is the same width and each line is the same height. You must take this into account when changing character width or height. If you have more than one label across the page, do not change character width. If you change line height, you may not be able to get your labels to line up.
Code Descriptions Lines x Cols CO Company Name & Address (4 x 25) CN Company Name (1 x 25) A1 Company Address Line 1 (1 x 25) A2 Company Address Line 2 (1 x 25) A3 Company Address Line 3 (1 x 25) IN Invoice Number (1 x 6) ID Invoice Date (1 x 8) CI Customer ID (1 x 6) BI Bill to Name & Address (5 x 25) BN Bill to Name (1 x 25) B1 Bill to Address Line 1 (1 x 25) B2 Bill to Address Line 2 (1 x 25) B3 Bill to Address Line 3 (1 x 25) BZ Bill to Zip Code (1 x 10) BC Bill to Contact Name (1 x 25) BT Bill to Telephone (1 x 12) SH Ship to Name & Address (5 x 25) SN Ship to Name (1 x 25) S1 Ship to Address Line 1 (1 x 25) S2 Ship to Address Line 2 (1 x 25) S3 Ship to Address Line 3 (1 x 25) SZ Ship to Zip Code (1 x 10) PO Purchase Order Number (1 x 14) PD Purchase Order Date (1 x 8) SD Ship Date (1 x 8) SV Ship Via (1 x 28)
Code Descriptions Lines x Cols SP Salesperson (1 x 8) TC Terms Code (1 x 1) ON Order Number (1 x 6) ST Sales Tax Code (1 x 3) TO Invoice Total (1 x 12) CM Invoice Comment (4 x 40) LC Label Counter (1 x 12) T1 Text #1 (1 x 25) T2 Text #2 (1 x 25) T3 Text #3 (1 x 25) T4 Text #4 (1 x 25) T5 Text #5 (1 x 25) T6 Text #6 (1 x 25) P1 Prompt #1 Answer (1 x 30) P2 Prompt #2 Answer (1 x 30) P3 Prompt #3 Answer (1 x 30) P4 Prompt #4 Answer (1 x 30) P5 Prompt #5 Answer (1 x 30) P6 Prompt #6 Answer (1 x 30) C1 Printer Control #1 (0 x 0) C2 Printer Control #2 (0 x 0) C3 Printer Control #3 (0 x 0) C4 Printer Control #4 (0 x 0) C5 Printer Control #5 (0 x 0) C6 Printer Control #6 (0 x 0)
Notes on Codes - When you look at the contents of the lookup box, the code is on the left and the description is in the middle. In parentheses on the right are the number of lines and columns required.
Codes CO, CN, A1, A2 and A3 print information from the company file. If you want all four lines of the company name and address to print, use CO.
You can print just the company name with CN or the address lines individually using A1, A2 or A3.
Codes BI, BN, B1, B2, B3 and BZ are used to print information about the Bill to Customer. BI prints all five lines of the customer's name and address and has the added benefit of eliminating blank lines in the middle of the address.
Codes SH, SN, S1, S2, S3 and SZ work the same way for the Ship to Address.
Code CM is an invoice comment. When this code is used, the invoice is checked to see if the first line is a comment. If it is, then the comment is printed on the label. If the first line of the invoice is not a comment, nothing is printed on the label.
Code LC is a label counter. It prints the current label number and the total number of labels. For example, if you are printing six labels, "3 of 6" would print on the third label.
Codes T1 thru T6 are used to print titles or explanations on the label. The same text is printed on every label. Codes P1 thru P6 are used to prompt for additional information that is printed on the label. Codes C1 thru C6 are used to control printer features such as bold and underline. For more information on these codes, move the cursor to the fields on the bottom of the screen and push F1.
|
