RMD Multiple G/L Distribution

Do you have transactions which affect more than a single pair of G/L accounts? Trying to remember all the relationships between G/L accounts and product codes can become difficult to remember, time consuming, and prone to errors.

With RMD - Multiple G/L Distribution, single transactions can be posted to as many as 8 different G/L accounts on the fly in Enter/Change Transactions!

Using the enhanced posting ability is optional. The G/L accounts indicated by the transaction type and product code are defaults. To override the default or to distribute the transaction to additional G/L accounts, push F6 - G/L Distrib from the Comment field. A G/L Distribution box will appear:

+--------------------------------------------------------------------+
|+==================================================================+|
||ARPROC             Enter/Change Transactions      COMPANY ID: SP  ||
||07/10/96          Software Professionals Inc.     GENERATION #: 11||
|+==================================================================+|
|Customer ID.: HOLLOJ    James R. Holloway      Balance:     1033.75 |
|Trans. Type.: SA  Sale                    Credit Limit:     4000.00 |
|Product Code: A   APPLIANCES                                        |
|      +============= G/L Distribution==============+                |
|Invoic|                 Undistributed:         0.00|rans.          T|
|Number|                                            |mount  Comment E|
+------|  Account                         Amount    |------ ------- -+
|100015|1  30531 Sales Appliances             225.00|500.00          |
|      |2  30533 Sales Electronics              5.00|  0.01          |
|      |3  30535 Sales Hardware                50.00| 30.00          |
|      |4  31531 Service Appliances           125.00|  0.00          |
|      |5  31533 Service Electronics           50.00|  0.00          |
|      |6  31535 Service Hardware              45.00|------          |
|      |7      0                                0.00|530.00          |
|      |8      0                                0.00|                |
|      |                              ==============|                |
|      |            Total Distributed:        500.00|                |
|      +============================================+                |
|           F2 - Lookup                     F10 - Done               |
+--------------------------------------------------------------------+

Enter the account numbers and amounts to distribute. If you are interfaced with G/L, you can lookup the G/L account number with F2-Lookup. When you are finished entering the distribution, push F10-Done.

Only one side of the G/L transaction, the Net Transaction Amount, is distributed. The G/L account for A/R is controlled by the transaction type and product code. The G/L accounts for the Sales Tax amounts are controlled by "ST", "CI", and "CO" transaction types.

The multiple G/L account distributions are stored in a file called AR??TAUX, where ?? represents the Generation Number for A/R. If you ever need to run Recover Data files for A/R, these files will not be re-indexed by Recover Data Files. However, there is a new A/R Processing program called Extended Processing Options, that contains an option for Recover RMD Files. This will re-index the AR??TAUX files only. You should run this option every time you run Recover Date Files for Accounts Receivable.