Do you need more information to print on your customer's statement? RBC - Big A/R Comment allows you to enter a 4-line by 40-character comment in A/R Enter/Change Transactions program then prints this comment on your Customer Statements. If your using Sales Invoicing, you can also print big comments entered in S/I.

You must install the Sales Invoicing module before using RBC - Big A/R Comment. After installing, you can enter big comments in A/R Enter/Change Transactions by pressing F5-BigComment at the Comment field:

+---------------------------------------------------------------------+
|+===================================================================+|
||ARPROC              Enter/Change Transactions      COMPANY ID: SP  ||
||07/10/96           Software Professionals Inc.     GENERATION #: 11||
|+===================================================================+|
|Customer ID.: HOLLOJ     James R. Holloway      Balance:     1033.75 |
|Trans. Type.: SA   Sale                    Credit Limit:     4000.00 |
|Product Code: A    APPLIANCES                                        |
|                                                                     |
|Invoice Terms    Terms    Trans.   Due    Discount  Trans.          T|
|Number  Code  Description  Date    Date     Date    Amount  Comment E|
+------- ---- ----------- -------- -------- -------- -----------------+
|100015  1    2/10,NET 30 07/10/96 08/09/96 07/20/96  500.00          |
|                                                                     |
|                                   Tax Code..:          001          |
|                                   State Tax.:        30.00          |
|                                   County Tax:         0.00          |
|                                   City Tax..:         0.00          |
|                                                -----------          |
|                                                     530.00          |
|           F2 - Lookup     F5-BigComment    F10 - Done               |
+---------------------------------------------------------------------+

You may enter a big Comment in S/I Enter Invoices/Orders/Quotes by using "CM" transaction as the FIRST line one an invoice. You may NOT enter a big comment with A/R Enter/Change Transactions if you have already entered the invoice in Sales Invoicing.

Only one big comment is stored for every invoice number. Multiple transactions for the same invoice number share the same big comment, even when the invoice number is used for a different customer.

After entering a big comment, the comment prints on the customer's statement like the following:

+--------------------------------------------------------------------+
|                                                                    |
|INVOICE   DATE     TERMS OR REF  CODE  DEBITS   CREDITS    BALANCE  |
|-------  --------  ------------  ---- -------- ---------  --------- |
|023550   12/11/90  Invoicing      SA   100.00               100.00  |
|                   Appraise and Report on                           |
|                   Property located at                              |
|                   5061 NW Cameo Avenue.                            |
+--------------------------------------------------------------------+

Big comments are stored as posted invoices in the Sales Invoicing/Order Entry Module, so you should backup the Sales Invoicing module whenever making an A/R backup. Eventually, the accumulation of big comments could fill up your computer. If this happens, you will have to purge posted invoices. When you do this, all big comments and posted invoices will be erased, so print statements and invoices before purging.

To purge, use Post Invoices from the Sales Invoicing Processing Menu and select Delete Previously Posted Invoices. After you delete posted invoices, no big comments will print on A/R statements. You should do this once a year or more often if you have limited disk space.

If you have enhancement RAM - More Data on A/R Aging, you can optionally print the big A/R comments on the Aged Receivables report. For more information see enhancement RAM - More Data on A/R Aging.