Do you get tired of submitting your quarterly wage report manually? Or maybe your state requires you to submit the data magnetically. In either case, PWC is the answer. PWC currently supports the states of Texas, Tennessee, and Missouri. Other states can be added if there is sufficient demand.

To set up PWC, you must be sure of the following:

1. You must have your Federal EIN entered in the US Payroll Tax Record.

2. You must have your state Unemployment ID entered in the Payroll Tax Record for the state you are processing (except for Missouri). Note this is entered in the 10 character Unemployment ID; not the 15 character Employer ID No. Your Unemployment ID may be fewer than 10 characters. It should be entered without dashes. The program will prompt you for the Missouri Unemployment ID if you are doing Missouri processing.

3. You must set the W-2 Interpretation flag in the payroll options to either 'F' or 'L' and then enter Maintain Employees to cause the First and Last Names fields to be populated.

The PWC enhancement program gets the Quarter to Date wage information from the current generation of payroll data. Thus, you must run your final payroll for the quarter and then run PWC before you close the quarter.

PWC is entered via the Payroll Extended Processing menu selection. Depending on other enhancements which may be activated, you will get a menu listing Enhancement generated options. One of these options is "1 - Workforce Commision Report". You will select that option.

The program will then start a series of prompts. The prompts are somewhat dependent on the state you are processing. The first prompt is:

Enter Requested State (TX/TN/MO):

This prompt occurs for all users. Here you select which state your will be processing.

Quarter Ending Date:

This prompt occurs for all users. Here you enter the quarter ending date in the format MM/DD/YY.

Enter MO Employer Acct No (nnnn-n-nnn-nnnna):

This prompt occurs for Missouri users only. You must enter the account number exactly as shown including the dashes. The 'n' characters are numeric. They come directly from the MODES-4 report. The 'a' character is an alphabetic character, or may be blank. It will be blank unless you have been granted permission to report under the "Establishment Reporting" plan, in which case it would be in the range of A-Z.

TWC Suffix Code:

This prompt occurs only for Texas users. The TWC will assign this code. Use "TEST" for test data.

Formatted Disk is in Drive (A/B):

This prompt occurs for all users. At this time be sure you have a disk in the selected drive.

Do You Want the Printed Report (Y/N):

This prompt occurs for all users. If you select 'Y', the program will print certain information from the diskette including SSN, Employee Name, and Quarterly Wage amounts.

Be sure to check the documentation from your state regarding magnetic media reporting for information on what you should put on the outside label of the diskette.

The printed report will look something like this:

    W.D. Peachtree & Company             QUARTERLY WAGE REPORT       Page  1 
    Process State: TX   Run Date: 12/30/04       End Quarter Date: 12/31/04
      SSN          EMPLOYEE NAME               WAGES     QYY  ACCT #
   ---------   ---------------------------   ----------  ---  -------
   857348172   Bill Blast                       7384.64  404  098765432
   430839320   Cal Cline                        4800.00  404  098765432
   542344238   Oscar DeLarent                   4800.00  404  098765432
   999964343   Alma Atherton                    5920.00  404  098765432
   543433892   Buster Browne                    4320.00  404  098765432
   534229484   Ken Moore                       11076.96  404  098765432
   407928375   Amanda Range                     8972.32  404  098765432
   765345435   May Tagg                         1384.62  404  098765432
   832939432   Jerry Hobbs                      3993.60  404  098765432
   503820943   Gary Hofman                      5043.20  404  098765432