Do you distribute payroll to more than one G/L account? The options file for Payroll in Peachtree only allows entry of one account per payroll category. If you want to post one category to multiple accounts, you must manually enter into G/L, wasting time and creating possible errors.

PMD - Payroll Alternate G/L Distribution is a powerful utility that allows payroll to be posted to multiple accounts. With PMD - Payroll Alternate G/L Distribution you can create up to 99 alternate distributions for each category of payroll. Each distribution can allocate based on percentage to a maximum of twelve different G/L accounts.

Before using PMD - Payroll Alternate G/L Distribution, you need a firm understanding of how the Peachtree payroll system normally generates G/L distributions. Peachtree creates G/L transactions and looks to the Payroll Options file for the G/L account number.

With PMD - Payroll Alternate G/L Distribution installed, Peachtree still looks at the Options file for the G/L account number, but then looks for Alternate Distributions for the account numbers being affected.

If you want to distribute an account, enter the alternate distribution with Maintain G/L Distributions, a new option available in Maintain Payroll Options:

+--------------------------------------------------------------------+
|+==================================================================+|
||PRMAINT          Maintain Payroll Options        COMPANY ID: SP   ||
||10/21/91         Software Professionals Inc.     GENERATION #: 62 ||
|+==================================================================+|
|                                                                    |
|           +=========== Program Options ===========+                |
|           |  O - Set Module Options               |                |
|           |  P - Set Printer Assignments          |                |
|           |  G - Maintain G/L Distributions       |                |
|           +=======================================+                |
+--------------------------------------------------------------------+

Next, enter the account number listed in Payroll Module Options that is to be distributed. Enter each account number to be affected whenever a transaction is generated for the specified account. Enter the percentage amount to be distributed to each account.

To print the distributions you have entered, push F6 when the cursor is at "Account to Distribute." To delete a distribution, enter the distribution, then push F5. If you have not entered a distribution for an account it will be posted to the G/L account listed in the Options file.

Following is an example of an application for PMD - Payroll Alternate G/L Distribution:

Your company is funded by grants. Each persons salary is funded by different grants in different percentages that change when new grants are received. At the moment, your personnel are funded through 3 grants in the following percentages:

Department Distribution

01 Administrative 25% Grant A, 35% Grant B, 40% Grant C
11 Management 100% Grant B
31 Technicians 70% Grant A, 30% Grant C

Grant A is setup as account 60200, Grant B is 60400, and C is 60600. The Payroll Options file has Gross Pay account setup for 90100, and is departmentalized. To post gross pay correctly, the following distributions would need to be setup:

+--------------------------------------------------------------------+
|+==================================================================+|
||PRMAINT 5E04     Maintain Payroll Options        COMPANY ID: SP   ||
||10/21/91         Software Professionals Inc.     GENERATION #: 62 ||
|+==================================================================+|
|Maintain G/L Account Distribution                                   |
|Account to Distribute:  90101                                       |
|Distribute to Account               Percent                         |
|---------------------------------   --------                        |
| 60200  Grant A                      25.0000                        |
| 60400  Grant B                      35.0000                        |
| 60600  Grant C                      40.0000                        |
|                                   ==========                       |
|                             Total  100.0000                        |
|                                                                    |
|          F2 - Lookup   F5 - Delete   F8 - Undo     F10 - Done      |
+--------------------------------------------------------------------+
+--------------------------------------------------------------------+
|Account to Distribute:  90111                                       |
|Distribute to Account               Percent                         |
|---------------------------------   --------                        |
| 60400  Grant B                     100.0000                        |
|                                   ==========                       |
|                             Total  100.0000                        |
+--------------------------------------------------------------------+
+--------------------------------------------------------------------+
|Account to Distribute:  90131                                       |
|Distribute to Account               Percent                         |
|---------------------------------   --------                        |
| 60200  Grant A                      70.0000                        |
| 60400  Grant C                      30.0000                        |
|                                   ==========                       |
|                             Total  100.0000                        |
+--------------------------------------------------------------------+

If a new grant is received, the distributions can be easily modified.