Are you tired of having to type in your customer's address when a purchase order will be shipped directly to your customer? Now F2 - Customer Lookup works in the Ship-To field in purchase order, saving you valuable time and costly errors. And, if your customer uses Shipping Addresses, you can use F2 - Lookup to select one of their Ship-IDs! This incredible enhancment works in Add Purchase Orders and Edit Purchase Orders.

To use OCS - Ship To Lookups In PO, select Enter/Change Purchase Orders from the Purchase Order Processing menu, then select Add or Edit Purchase Orders. After the Purchase Order number, vendor and date have been entered, you will be prompted to accept the Purchase Order header screen. Enter N to Accept, and your cursor will be move to the first line of the Ship Address and a new function key, F5 - Drop Ship, will be displayed at the bottom of the screen:

+--------------------------------------------------------------------------------+
|+==============================================================================+|
||POPROC1                  Enter/Change Purchase Orders      COMPANY ID: SP     ||
||07/10/96                  Software Professional, Inc                          ||
|+==============================================================================+|
|    Edit Purchase Order                          Edit Header Information        |
|PURCHASE ORDER #.....:   2401             AMOUNT ORDERED.......:        5520.00 |
|VENDOR ID............: ELE021             AMOUNT RECEIVED......:           0.00 |
|PURCHASE ORDER DATE..: 06/01/93           AMOUNT BACK-ORDERED..:           0.00 |
|================================================================================|
|VENDOR:                                                                         |
|  NAME........: Bill's Stereo Warehouse     Software Professionals, Inc         |
|  ADDRESS.....: 167476 P'Tree Ind. Blvd.    10300 S.W. Nimbus Avenue            |
|                                            Suite PC                            |
|                Atlanta, Georgia            Portland, Oregon                    |
|  POSTAL CODE.: 300048                      97223                               |
|                                                                                |
|CONFIRM TO...........: Jean Hightower                                           |
|PURCHASER............: Wanda Dewberry                                           |
|PURCHASER'S PHONE #..: (503) 684-1555       STATUS........: MODIFIED (PRINTED)  |
|F.O.B................: Shipping Point                                           |
|SHIP VIA.............: Surface              TERMS.........: Net 30              |
|CERT COMP REQUIRED...: N                    RECEIVE BY....: 06/15/93            |
|--------------------------------------------------------------------------------|
|ACCEPT? (Y/N): Y                                                                |
|                                F5 Drop Ship             F10 - Done             |
+--------------------------------------------------------------------------------+

After pressing F5 - Drop Ship, the following box will appear on screen:

+= Retrieve Customer Address ==+
|  Customer ID........:        |
|  Ship-To ID.........:        |
+==============================+
 F2 - Lookup            F10 - Done

You can type in your Customer ID or press F2 - Lookup to see a list of the Customer IDs from the Accounts Receivable module. If you select a customer which has Shipping Addresses, you can then type in or press F2 - Lookup for a list of Ship-To ID's for the customer, or leave the Ship-To ID blank if you want to use the customer's billing address. After pressing enter, the customer's name, address, city, state and zip will automatically insert into the Shipping Address of the Purchase Order and the Purchaser's Phone Number will also be updated with the Telephone number from the Customer File or Ship Address File.