Does your physical count of inventory differ from the computers calculation for quantity on hand? Peachtree normally requires you to calculate the difference between the computer and actual quantity, then make the entry into the computer.

With IPC - Inventory Physical Count, you simply enter the correct quantity on hand, and the difference is instantly calculated. You are given the option of choosing either a sale or an adjustment for recording the difference in quantities.

To use Inventory Physical Count to enter quantity adjustments, use Enter Inventory Transactions program. At the "Transaction:" prompt, you can select from two new transactions types:

PCA - Adjust to Physical Count
PCS - Sell to Physical Count

If you have enhancement INI - Next Item In Enter Transactions, you will also have the following two transaction types:

PFA - Fast Adjust to Physical Count
PFS - Fast Sell to Physical Count

F2 - Lookup at the Transaction prompt will display your new options:

+--------------------------------------------------------------------+
|+==================================================================+|
||INPROC          Enter Inventory Transactions     COMPANY ID: SP   ||
||10/18/91          Software Professionals Inc.    GENERATION #: 12 ||
|+==================================================================+|
|TRANSACTION DATE: 10/18/91                                          |
|              +==================================+                  |
|TRANSACTION.: | REC - Receipt                    |                  |
|              | SAL - Sale                       |                  |
|ITEM TYPE...: | RET - Return                     |                  |
|DEPARTMENT..: | ADJ - Adjustment                 |                  |
|ITEM NUMBER.: | PCA - Adjust to Physical Count   |                  |
|              | PCS - Sell to Physical Count     |                  |
|              | PFA - Fast Adjust Physical Count |                  |
|QUANTITY....: | PFS - Fast Sell Physical Count   |                  |
|UNIT PRICE..: +==================================+                  |
|UNIT COST...:                          TOTAL COST..:                |
|COMMENT.....:                                                       |
|                                                                    |
| F1-Help                                                            |
+--------------------------------------------------------------------+

With PCS and PCA, enter the new quantity on hand when you are asked for the quantity. (When adjusting the quantity of a serialized item, you can only increase or decrease the quantity by one for each transaction.) The new quantity you enter is subtracted from the quantity on hand in the computer. PCS treats the difference as a sale and PCA treats the difference as an adjustment. After entering quantity, you will receive the normal prompts for cost or price, then will be asked to accept the transaction.

PFA and PFS transactions work the same as PCA and PCS, except you enter the new quantity on hand only. These transactions are only available when INI- Next Item In Enter Transactions is active, and requires only one entry so adjustments or sales can be made quickly with a consistent number of keystrokes. In most cases, Current Cost or Price Code A will be provided automatically from the inventory file and cannot be changed. If you sell or adjust a serialized item or increase quantity for a LIFO or FIFO item, you will be prompted to select the serial number or costing bucket. If you have IQP - Ten Quantity Price Levels, then the appropriate quantity price will be used.

After selecting Transaction, Item Type, Department, and Item Number, Description, Quantity on Hand, and Net Pending (from Sales Invoice) will display on screen. Enter the actual quantity on hand and press Enter.

+--------------------------------------------------------------------+
|TRANSACTION DATE: 10/18/91                                          |
|                                                                    |
|TRANSACTION.: PCA                                                   |
|                                                                    |
|ITEM TYPE...: P                                                     |
|DEPARTMENT..: CLM                                                   |
|ITEM NUMBER.: 425308                                                |
|Description.: STRIPED DRESS SHIRT                                   |
|Qty On Hand.:       15.00                                           |
|Net Pending.:        0.00       +-----------------------------+     |
|QUANTITY....:       10.00    {--+Enter Actual Quantity on Hand|     |
|UNIT PRICE..:                   +-----------------------------+     |
|UNIT COST...:                          TOTAL COST..:                |
|COMMENT.....:                                                       |
|                                                                    |
| F1-Help                                                            |
+--------------------------------------------------------------------+

The program will calculate the transaction quantity required to change the quantity on hand to actual value, and enter that amount.

+--------------------------------------------------------------------+
|TRANSACTION DATE: 10/18/91                                          |
|                                                                    |
|TRANSACTION.: PCA                                                   |
|                                                                    |
|ITEM TYPE...: P                                                     |
|DEPARTMENT..: CLM                                                   |
|ITEM NUMBER.: 425308                                                |
|Description.: STRIPED DRESS SHIRT                                   |
|Qty On Hand.:       15.00                                           |
|Net Pending.:        0.00       +------------------------------+    |
|QUANTITY....:       -5.00    {--+Calculated Transaction Amount |    |
|UNIT PRICE..:                   +------------------------------+    |
|UNIT COST...: (LIFO Costing)           TOTAL COST..:                |
|COMMENT.....:                                                       |
|                                                                    |
|RECEIPT #...:  1 (FOR LIFO COSTING.)                                |
+--------------------------------------------------------------------+

For even faster entry of inventory counts, use enhancement INI - Next Item in Enter Transactions which automatically selects the next inventory item.