Track items and fill orders with ease by printing labels as you receive items into inventory!

How many times have you wished you could have easy-to-read labels on your inventory items? You need critical information on all your items so you can quickly fill orders, simplify reordering and breeze through physical inventory counts. With ILA - Inventory Labels, easily print custom labels for your inventory items and stop exporting information from Peachtree into a spreadsheet or another program or having to manually create labels for your items.

After installing ILA - Inventory Labels a new function key [F7 - LABELS] will be available when you Maintain Inventory Items and when you Query Inventory Items in Purchase Order or Inventory. You will also be automatically prompted to print labels when you Receive Items in inventory Purchase Order.

Just select [F7-LABELS] and you will receive the following menu.

+---- Label Options -----+
¦  P - Print Labels      ¦
¦  S - Select Format     ¦
¦  M - Maintain Formats  ¦
+------------------------+

V13 NOTE: From Maintain Inventory, you will not get the "M - Maintain Formats" option. You must go to Query Inventory Items to maintain label formats."

Maintain Formats:

Selecting "M-Maintain Formats" will bring up the following menu.

+---------------- Maintain Formats -----------------+
¦ *   1 - 1" X 3.5", Continuous 1-up                ¦
¦     2 - Label Format for Cases                    ¦
¦     3 - Laser Format                              ¦
¦                                                   ¦
¦                                                   ¦
+---------------------------------------------------+

The following function keys are available from this menu:

[F5 DEFLT(*)] - Allows you to select the highlighted Label format as the default label format. (a "*" will indicate which format is the current default.)

[ShF7-preview] - Allows you to get a screen preview of the first 20 lines of the current label format.

[F8- DEL] - Allows you to Delete the currently highlighted label format.

[SHF6-add] - Allows you to create a New Label Formats.

[F6-copy] - Allows you to make copies of existing Formats

[F7-edit] - Allows you to Edit existing copies of Label Formats

Selecting [F6- COPY] or [SHF6- ADD] will bring up the following Menu:

+--------------- Edit Format Information ---------------+
¦ Format #...:                    Default Printer: 2    ¦
¦ Format Name: IMILABEL                                 ¦
¦     Height:   8      Width:  60          Across:   2  ¦
¦ Compressed: Y   Top Margin:   0   Bottom Margin:   0  ¦
+-------------------------------------------------------+
 F7-Edit Fields  ShF7-Preview    F8-Undo         F10-Save

Format #: This field will be filled in automatically when saving a new Label format.

Default Printer: Select the Printer #(1-4) you wish the labels to default to.

Format Name: Enter a unique format name for each label format

Height: Enter the height (in number of characters) of the label you wish to print.

Width: Enter the width (in number of characters) the label should be.

Across: Enter the number of labels across each page.

(i.e. If the page has 2 columns of labels across the page, enter 2 here.)

Compressed: If you wish the labels to print in compressed print answer "Y" here.

Top Margin:** Enter the # of lines you want the labels to skip on the top of each page.

Bottom Margin:** Enter the # of lines you want the labels to skip on the bottom of each page.

**Please note that the top and bottom margin should normally only be used on single sheet printers (Laser and Ink Jet Printers).

Selecting [F7 EDIT FIELDS] allows you define what fields print on your labels: If you chose [ShF6 ADD] above you will need to add the fields you wish to print. If you choose [F6- COPY] above the fields from the previous label will be displayed here. You can add additional fields and edit\delete existing fields.

+ Code  Name                 Row Column      +
¦  No Field Selected Press [F6] to add       ¦
¦                                            ¦
¦                                            ¦
¦                                            ¦
¦                                            ¦
¦                                            ¦
¦                                            ¦
¦                                            ¦
¦                                            ¦
¦                                            ¦
+--------------------------------------------+
F6 - Add F7-Edit  ShF7-Preview  F8-Del  F10-Done

[ShF7-preview] - Allows you to get a screen preview of the first 20 lines of a label

[F8- DEL] - Allows you to Delete a field.

[F10 - DONE] - Brings you back to the Label Options Box.

[F6 - ADD] - Allows you to add a field and brings you to the menu below:

[F7 - EDIT] - Allows you to edit an existing field and brings you to the menu below:

+--- Edit Field Information ---+
¦ Field.:                      ¦
¦                              ¦
¦ Row...:   1                  ¦
¦ Column:   1                  ¦
+------------------------------+

By using [F2 LOOKUP] you can select to print any of the following fields on a label. If you use [F2- LOOKUP] only the first 12 choices will appear on the screen. You can use [pgup] and [pgdn] to see additional selections. If you remember the 2 letter Field Code you can make the input even quicker by avoiding the lookup boxes.

Fld   Description          Size         Fld  Description          Size
 UT - User-Entered Text    (20)         A  - Price A              (7.4)
 TY - Item Type            (1)          B  - Price B              (7.4)
 DP - Department           (3)          C  - Price C              (7.4)
 IT - Item                 (15)         D  - Price D              (7.4)
 PC - Product Code         (1)          E  - Price E              (7.4)
 LO - Location             (8)          OH - Quantity On Hand     (7.2)
 DE - Description          (20)         AV - Quantity Available   (7.2)
 E1 - Extended Desc Line 1 (40)         PN - Pending Sales        (7.2)
 E2 - Extended Desc Line 2 (40)         PO - Qty On Open PO's     (7.2)
 E3 - Extended Desc Line 3 (40)         RL - Reorder Level        (7.2)
 E4 - Extended Desc Line 4 (40)         RQ - Reorder Quantity     (7.2)
 U1 - User Defined Line 1  (40)         RD - Reorder Date         (8)
 U2 - User Defined Line 2  (40)         BQ - Beginning Quantity   (7.2)
 U3 - User Defined Line 3  (40)         PS - PTD $Sales           (8.2)
 U4 - User Defined Line 4  (40)         PT - PTD $Costs           (8.2)
 U5 - User Defined Line 5  (40)         PG - PTD $Gross Profit    (8.2)
 RU - Receiving Unit       (4)          PL - PTD Number Sold      (7.2)
 SU - Selling Unit         (4)          PV - PTD Number Received  (7.2)
 CF - Conversion Factor    (7.2)        PR - PTD Number Returned  (7.2)
 VE - Vendor ID            (6)          PA - PTD Number Adjusted  (7.2)
 VN - Vendor Name          (25)         PM - PTD Components       (7.2)
 VS - Vendor City, State   (25)         LS - YLP $Sales           (8.2)
 VT - Vendor Telephone     (14)         LT - YLP $Costs           (8.2)
 VC - Vendor Contact       (25)         LG - YLP $Gross Profit    (8.2)
 VI - Vendor Item #        (15)         LL - YLP Number Sold      (7.2)
 NF - Allow Neg Qty        (1)          LV - YLP Number Received  (7.2)
 CO - Costing Type         (1)          LR - YLP Number Returned  (7.2)
 CI - Component Item       (1)          LA - YLP Number Adjusted  (7.2)
 CC - Current Cost         (5.7)        LM - YLP Components       (7.2)
 VA - Inventory Value      (9.2)        YS - YTD $Sales           (8.2)
 LC - Last Cost            (5.7)        YT - YTD $Costs           (8.2)
 FA - Price A AorP         (1)          YG - YTD $Gross Profit    (8.2)
 FB - Price B AorP         (1)          YL - YTD Number Sold      (7.2)
 FC - Price C AorP         (1)          YV - YTD Number Received  (7.2)
 FD - Price D AorP         (1)          YR - YTD Number Returned  (7.2)
 FE - Price E AorP         (1)          YA - YTD Number Adjusted  (7.2)
 TA - Price A Prct         (4.3)        YM - YTD Components       (7.2)
 TB - Price B Prct         (4.3)        TX - Tax Status             (1)
 TC - Price C Prct         (4.3)        TD - Price D Prct         (4.3)
                                        TE - Price E Prct         (4.3)

After selecting the field you want to put on your label will be asked for the row and column where the field should print. If you selected UT you will also be asked to enter the Text (up to 20 characters) that you wish to print on the label. If you attempt to print a field someplace that is already in use, you will receive a warning message, and be asked to reselect the row and column choices.

You can add as many fields as you would like to on the labels. You are limited only by the Height\Width choices made for each label format.

Select Formats:

If you choose the "S-Select Format" option you will receive the following menu:

+------------------ Select Format ------------------+
¦     1 - 1" X 3.5", Continuous 1-up                ¦
¦     2 - 2" X 3.5", Department XXX Labels          ¦
¦     3 - 1" X 5.5", Palate Labels                  ¦
¦     4 - 1" X 3.5", Laser Format                   ¦
+---------------------------------------------------+

To choose your label format simply highlight the desired format and push [Enter], Then push [F10] to return to the previous menu.

(Please note that only Label format 1 is predefined)

Print Labels:

If you choose the "P-Print Labels" option you will be asked to select the printer. You will then be asked to select the number of labels you wish to print.

If you are printing labels through Enter Transactions the # of Labels will default to the Quantity Ordered.

If you are printing labels through Purchase Order Enter Receipts you will receive the following prompt:

+------ Label Options ------+
¦  A - Automatically Print  ¦
¦  P - Prompt At Each Line  ¦
¦  D - Don't Print Labels   ¦
+---------------------------+

If you want labels for each inventory items received select "A - Automatically Print".

If you only want to print labels for some of the inventory items select "P - Prompt At Each Line".

Then, at each line item you will receive the following menu

           +---- Label Options -----+
           ¦  P - Print Labels      ¦
           ¦  S - Select Format     ¦
           ¦  M - Maintain Formats  ¦
       +---------------------------------+
       ¦PROCESSING LINE ITEM:PAAAAverage ¦
       +---------------------------------+

Using this menu you can select to print the appropriate format and number of labels for this inventory item. Each new line of the Purchase Order will bring up the label options menu. This allows you complete control over how many, and which label you want to print for each inventory item received.

***Please Note that if you are printing a control report in Enter transactions or Purchase order you MUST select a different printer for the labels that your control report printer. If you do not, both the labels and the control report information will print on your labels.***

If you like the flexibility of easily printing labels in Peachtree then you should also look at SSL - Advanced Shipping Labels for Sales Invoicing.