Do next month's GL transactions pile up before you can close the current month? Now you can go ahead and enter next month's transactions and transfer transactions from other modules, into the current period and have them automatically posted to the correct period! Plus, when you query accounts or print G/L reports, you can optionally exclude the transactions that do not apply to the current period.

To use GMO - Date Sensitive General Ledger, simply enter next month's transactions into the current period, as shown below:

+------------------------------------------------------------------------+
| +--------------------------------------------------------------------+ |
| |GLPROC                Enter Transactions           COMPANY ID: SP   | |
| |11/24/96          Software Professionals, Inc.     GENERATION #: 11 | |
| +--------------------------------------------------------------------+ |
|  TODAY: 11/24/96   CURRENT FISCAL PERIOD: 11   ENTRY SESSION    11     |
|  ENTER LINES                                   SYSTEM BALANCE   0.00   |
|  1  CASH RECEIPTS                              TRANS. TOTAL     0.00   |
|                                                                        |
|  LINE..REFERENCE..DATE...DESCRIPTION............ACCOUNT.AMOUNT..ACCEPT |
|    1  1231411   12/02/96 Example GL Transaction 11500   100.00    Y    |
|    2  1231411   12/02/96 Example GL Transaction 13500  -100.00    Y    |
|                                                                        |
|  TRANSACTIONS:     2  ACCOUNT TOTAL:     25000                         |
|                                                                        |
|  SELECT FUNCTION                                                       |
| F1-Help   F6-Add Lines    F7-Edit Lines   F8-Del Lines    F10 - Done   |
|                                                                        |
+------------------------------------------------------------------------+

When you print G/L reports or close the current G/L period, you will be prompted for an exclusion (or cut-off) date. All transactions after the date entered are automatically excluded from the current period and brought forward to the next period. For convenience, the Exclusion Date defaults to the current period ending date from the GL Options file. For example, when selecting Query Account Status, you will get the following prompt if the current period ending date is 11/30/96:

Exclude Transactions Dated After: 11/30/96

If you want to exclude any December transactions that have been entered in November, press Enter to accept the default. After entering an account number to query, you will see the following Balance Information screen:

+----------------------------------------------------------------------+
| +------------------------------------------------------------------+ |
| |GLPROC                 Query Account Status      COMPANY ID: SP   | |
| |12/02/92            Software Professional, Inc.  GENERATION #: 11 | |
| +------------------------------------------------------------------+ |
|     ACCOUNT NUMBER:  11000  Cash - Operating                         |
|                                                                      |
|               TYPE: 2 DETAIL ACCOUNT                                 |
|                                                                      |
|     BEGINNING BALANCE:       5963.82                                 |
|                                                                      |
|     NON-CURRENT ENT..:          0.00                                 |
|                                                                      |
|     PRIOR PD. ADJS...:          0.00                                 |
|                           --------------                             |
|     ADJ. BEGIN. BAL..:       5963.82                                 |
|                                                                      |
|     CURRENT ACTIVITY.:       1832.75                                 |

|                                                                      |
|     ENDING BALANCE...:       7796.57                                 |
|                                                                      |
|                                                                      |
|     PRESS ENTER TO VIEW DETAIL 'P' TO PRINT:                         |
|                                                                      |
+----------------------------------------------------------------------+

The balances shown on this screen will ALWAYS reflect all transactions that have been entered, regardless of the Exclusion Date entered. After pressing Enter or if printing a Query Report, only the transactions for this account that come before the exclusion date will be shown:

+-------------------------------------------------------------------------+
| +---------------------------------------------------------------------+ |
| |GLPROC                Query Account Status          COMPANY ID: SP   | |
| |12/02/96          Software Professional, Inc.       GENERATION #: 11 | |
| +---------------------------------------------------------------------+ |
|  ACCOUNT NUMBER:  11000  Cash - Operating                               |
|                                                                         |
|  SOURCE.REFERENCE...DATE...PE..PP..DESCRIPTION..................AMOUNT..|
|     2    11495    11/01/96 11  11  Peachtree Realty            -2500.00 |
|     2    11560    11/04/96 11  11  Southern Bell               -3967.55 |
|     2    11561    11/04/96 11  11  Atlanta Gas Light           -1123.55 |
|     2    11562    11/04/96 11  11  Georgia Power Company       -4033.88 |
|     2    11577    11/10/96 11  11  Bryan's Office Supply        -176.88 |
|     2    11578    11/10/96 11  11  Meyer's & Meyer's, CPA       -500.00 |
|     2    11622    11/20/96 11  11  Jones, Smith & Jones       -11000.00 |
|     2    11623    11/20/96 11  11  U.S. Postmaster              -600.00 |
|     2    11624    11/20/96 11  11  Burns Auto Repair           -1189.54 |
|     1    JE33     11/05/96 11  11  Cash Sales W/E 11/5/92     102553.31 |
|     1    JE33     11/05/96 11  11  Serv. Sales W/E 11/5/92      3455.00 |
|     1    JE33     11/05/96 11  11  Returns for W/E 11/5/92     -4078.95 |
|                                                                         |
|     END OF TRANSACTIONS -                                               |
+-------------------------------------------------------------------------+

If you are keeping Historical Detail, when you query All or a Range of Periods, ALL historical transactions prior to the exclusion date will appear on the screen.

When printing the Transaction Register, Trial Balance, Balance Sheet, Income Statement, Departmental Income Statement, and List Chart of Accounts, the reports will only include transactions with a date on or before the exclusion date entered.

When transferring summary journals, you have the ability to transfer any period's transfer file. A list of the available transfer files will be displayed. As shown below, the transfer file for the current General Ledger fiscal period will be displayed at the top of the list.

+-------------------------------------------------------------------------+
|+-----------------------------------------------------------------------+|
||GLPROC            Transfer Summary Journals          COMPANY ID: SP    ||
||08/30/94         Software Professionals, Inc.        GENERATION #:     ||
|+-----------------------------------------------------------------------+|
|SET PAPER TO TOP OF FORM - PRESS 'ENTER' TO CONTINUE                     |
|PROCESS Payroll.............: N                                          |
|PROCESS Accounts Payable....: Y                                          |
|                                                                         |
|TRANSFER PATH FOR Accounts Payable....: C:\PCA\SPDATA\                   |
|                                                                         |
|                        +--- Choose A Transfer File ---+                 |
|                        |  Period 04 Created 04/30/96  |                 |
|                        |  Period 05 Created 05/31/96  |                 |
|                        |  Period 06 Created 06/30/96  |                 |
|                        |  Period 07 Created 07/31/96  |                 |
|                        +------------------------------+                 |
|                                                                         |
| F1-Help                                                                 |
+-------------------------------------------------------------------------+

Before closing the current G/L period, make a complete backup of your data files. When the period is closed, all transactions after the exclusion date will be copied from the current period file and put in next months file.

Date Sensitive General Ledger only affects the current and future periods. Once a period has been closed, you cannot enter transactions for that period unless you restore from a backup. If you restore a backup, you must reenter all transactions that have been entered since the backup was made.