Do you need to distribute your A/P invoices to more than ten jobs? Would you like your data entry made easier when distributing to job cost?

With AMJ - More Jobs in A/P, you can distribute A/P invoices to up to thirty jobs and data entry has been made easier with the use of special keys.

To use AMJ - More Jobs in A/P, answer yes to the prompt to distribute an invoice to job cost. Your screen will look like the following:

+--------------------------------------------------------------------+
|+==================================================================+|
||APPROC1                 Enter Invoices           COMPANY ID: SP   ||
||07/10/96            Software Professionals Inc.  GENERATION #: 13 ||
|+==================================================================+|
|GLASS DISTRIBUTORS                                                  |
|Vendor ID.........: ELE923       Invoice/Credit Amount:     42412.00|
|Invoice Number....: 400412                                          |
|                                     Total Distributed:     42412.00|
|     Job   Phase  Cost     Amount      Job   Phase  Cost     Amount |
| 1.                               16.                               |
| 2.                               17.                               |
| 3.                               18.                               |
| 4.                               19.                               |
| 5.                               20.                               |
| 6.                               21.                               |
| 7.                               22.                               |
| 8.                               23.                               |
| 9.                               24.                               |
|10.                               25.                               |
|11.                               26.                               |
|12.                               27.                               |
|13.                               28.                               |
|14.                               29.                               |
|15.                               30.                               |
|                                                                    |
|          F2 - Lookup    F5 - Jump   F8 - Cancel Inv    F10 - Save  |
+--------------------------------------------------------------------+

When using AMJ - More Jobs in A/P, you can use the Plus key (+) to "lock" an entry. You can also use the Period or Decimal key (.) to repeat last entry, without "locking".

For example, if the invoice is being distributed to several jobs with the same phase/cost code combination, enter the first job number, phase code, cost code, and amount. On the next line, enter the next job number, enter the Plus key for the phase code, enter the Plus key for the cost code, and enter the new amount to go to this job. When you enter the next job number, the phase and cost code will automatically repeat and your cursor will be on the amount field.

To repeat the previous entry without "locking" the value, use the Period or Decimal key (.) to repeat the entry automatically. For example, enter the job number, phase and cost code, and amount. On the next line, if the job number is the same, enter the Period or Decimal key, and the previous job number is filled in automatically. The same process can be repeated for each field when the value is the same as the previous line. The previous value will only be repeated if a Decimal or Period is entered.

To "unlock" a value when using the Plus key, press Esc for each lock entered. Since the Period or Decimal key does not "lock" a value, you do not need to use the Esc key. These features speed up data entry, since an invoice will most likely affect the same job, phase, or cost code for each distribution.

With AMJ - More Jobs in A/P, you can use the up and down arrow keys to move up and down and the Tab and Shift Tab keys to move left and right. Use Enter and Escape to move forward and backward. You can also push F5 and enter a number from one to thirty and you will jump directly that job distribution.

If you push F8, you cancel both the job cost distribution and the A/P invoice. When you push F10, the invoice and job cost distribution is saved.

Verify the screen before you push F10. You will not be asked if you want to accept it. If the total invoice has not been distributed, you will be warned and asked if you want to continue.

You can distribute invoices to thirty jobs when using Enter Invoices in Accounts Payable or Purchase Order. This feature is not available for Enter Credits.