PeachPro sets you free
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PeachPro sets you free
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| AMI Paid Invoice Report |
Do you want to know which invoices were paid each month, or for the entire year? Finding complete information could take days. Now with AMI - Paid Invoice Report, you'll have the information at your fingertips! This enhanced report will provide you with vital information, instantly, by listing each invoice paid by each check on the Monthly Check Register. Plus, you get the option of including any date range of invoices and checks on one report, even Year-To-Date!
To print invoices on the Monthly Check Register, select Monthly Check Register from the A/P Reports menu options. After you enter Run Date, the following menu will appear on screen:
+-------------------------------------------------------------------------+ |+=======================================================================+| ||APRPTS Monthly Check Register COMPANY ID: SP || ||07/10/96 Software Professionals,Inc GENERATION #: 17 || |+=======================================================================+| |+==== OPTIONS TO CHANGE CURRENT SETTINGS ===+ CURRENT SETTINGS | ||+-----------------------------------+ | | |||I - Print Invoice Numbers on Report| | Invoice Numbers.......: Y | ||+-----------------------------------+ | | || G - Print G/L Distributions on Report | G/L Distributions.....: N | || | | || J - Print Job Cost Distributions on Report| Job Cost Distributions: N | || | | || D - Set Beginning/Ending Check Dates | Check Dates: All | || | | || N - Set Beginning/Ending Check Numbers | Check Numbers: All | || | | || C - Select Cash Codes | Cash Codes: All | || | | || Y - Print Year-To-Date/Current Checks | Print Current Checks Only | || | | || T - Print Totals Only | Printing Full Report | || | | || S - Save Current Settings as Default | Default Settings | || | | |+===========================================+ | | F8 - Abort F10 - Print | +-------------------------------------------------------------------------+
The left side of the screen displays menu options for changing the Current Settings displayed on the right side of the screen. To change a setting, select the corresponding menu item and enter the desired value. After selecting the desired Current Settings, press F10 - Print to display or print the report.
If you want to print a Monthly Check Register without Invoice Numbers on the report, select I - Print Invoice Numbers on Report, and enter No.
To change the setting for G/L Distribution and/or Job Cost Distribution, you must have the enhancement AGL - G/L Distribution Detail and/or AJC - Job Cost Distribution Detail. For details on these Enhancements, see AGL - G/L Distribution Detail and/or AJC - Job Cost Distribution Detail.
The options for Set Beginning/Ending Check Dates and Check Numbers can be changed to include only the dates and checks that you desire. Both the check date and number must be in the ranges specified to print on the report. If a check meets one criteria, but not the other, it will NOT be printed.
To change the option Print Year-To-Date/Current Checks to include YTD checks, you must have Keep YTD/Historical Detail set to Yes in the A/P Options File. Only YTD detail accumulated since setting Keep YTD Detail to Yes will print.
To save your desired settings as the default value for printing the Monthly Check Register, choose the last option Save Current Settings as Default.
This option is not required to print the Monthly Check Register.
Before installing AMI - Paid Invoice Report, the Monthly Check Register for Accounts Payable would print similar to the following:
+--------------------------------------------------------------------------------------------------------+ |RUN DATE: 09/23/95 Software Professionals, Inc. PAGE 1 | |RUN TIME: 12:29 PM Accounts Payable | | Monthly Check Register | |--------------------------------------------------------------------------------------------------------------------------------------| |** Data Sorted By Check Number | |** Cash Account: 1 11000 | | | |-----CHECK------- --------------VENDOR------------ DISCOUNT | |NUMBER DATE ID NAME AMOUNT AMOUNT CHECK AMOUNT | |-------- -------- ------ ------------------------- -------------- -------------- ------------- | |10000094 12/07/92 HOLLYS HOLLY'S FOODS 1,799.42 0.00 1,799.42 | | | | ============== ============== ============== | | CASH ACCOUNT 01 - 11000 - Cas 1,799.42 0.00 1,799.42 | | | +--------------------------------------------------------------------------------------------------------------------------------------+
After installing AMI - Paid Invoice Report and choosing option to print invoice numbers, the report will look like this:
+---------------------------------------------------------------------------------------------------------------------------------------+ |RUN DATE: 09/23/95 Software Professionals, Inc. PAGE 1 | |RUN TIME: 12:30 PM Accounts Payable | | Monthly Check Register | |---------------------------------------------------------------------------------------------------------------------------------------| |** All Check Dates. Check Numbers From 10000094 to 10000094. Printing Current Checks. | |** Data Sorted By Check Number | |** Cash Account: 1 11000 | | | |CHECK NO DATE VENDOR ID/ VENDOR NAME CHECK AMOUNT | | INVOICE NUMBER INVOICE DESCRIPTION INVOICE AMT DISCOUNT AMOUNT PAID | |----------------------------------------------------------------------------------------------------------------------------------- | |10000094 12/07/92 HOLLYS HOLLY'S FOODS 1,799.42 | | D23133 1,009.76 0.00 1,009.76 | | D230566 789.66 0.00 789.66 | | | | ============== ============== ============== | | CASH ACCOUNT 01 - 11000 - Cas 1,799.42 0.00 1,799.42 | +---------------------------------------------------------------------------------------------------------------------------------------+
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