Do you need to distribute invoices to more than eight G/L accounts in Enter A/P Invoices for Accounts Payable and Purchase Order? Peachtree limits distribution of each invoice to eight G/L accounts, but sometimes more accounts are necessary.

AGM - More G/L Distributions allows an invoice to be distributed to more than eight G/L accounts in both A/P and P/O Enter Invoices selection. (It is not available in Enter Credits.)

AGM - More G/L Distributions works by allowing a partial distribution and then automatically entering a new invoice for the undistributed amount. This new invoice can also be partially distributed and the process can be repeated up to nine times. The invoices automatically entered have "-1","-2","-3", etc. added to the end of the original invoice number.

To enter more than eight G/L distributions enter the invoice and the first eight distributions:

+--------------------------------------------------------------------+
|+==================================================================+|
||APPROC1                Enter Invoices            COMPANY ID: SP   ||
||07/10/96          Software Professionals Inc.    GENERATION #: 13 ||
|+==================================================================+|
|United States Realty Inc.                       *** Distribution ***|
|Vendor ID......:  USREAL                .   G/L Account   Amount    |
|Invoice Number...: APRIL RENT             1.   61500         45.00  |
|                                             Warehouse Rent         |
|Invoice Date.....: 04/25/91               2.   61600         10.00  |
|Amount Due.......:     1000.00               Sales Dept Rent        |
|Due Date.........: 05/25/91               3.   61700         50.00  |
|Discount %.......:     0.00                  Exec Suites Rent       |
|Discount Amount..:        0.00            4.   61800         50.00  |
|Discount Date....: 01/01/00                  Marketing Rent         |
|A/P Account Code.: 1  20500               5.   61900        200.00  |
|Comment..........:                           Factory Rent           |
|Pre-Paid (Y/N)...: N                      6.   62000         50.00  |
|Cash Account Code: 0                         Packing Area Rent      |
|Check Number.....:        0               7.   62100         70.00  |
|                                             Repair Shop Rent       |
|                                          8.   62200         30.00  |
|                                             Garage Rent            |
|                                                        =========== |
|Accept Partial Distribution (Y/N): Y                        505.00  |
+--------------------------------------------------------------------+

Press F10 - Done and you will be asked to accept the PARTIAL distribution. When you accept, an invoice will be added for the amount distributed and a new invoice with a "-1" appended to the invoice number will be automatically entered for the undistributed amount.

Repeat the above process and enter up to eight more distributions. If you have not distributed the rest, you will be asked to accept the partial distribution. When you accept, a new invoice with "-2" appended to the invoice number will be entered. Continue until the entire invoice is distributed. If you want to partially distribute an invoice, it cannot be entered as Prepaid. If the invoice has already been paid, enter it as unpaid, then pay the invoice(s) with a manual check.