Tracking your G/L postings just got easier! AGL - G/L Distribution Detail puts your invoice distributions on the Open Invoice Report and Aging Report, where you can easily track them down. It truly is an auditors dream come true, no more searching through a multiplicity of reports to get the detail you need. You get a precise list of G/L accounts, account names and distributions for each invoice AND grand totals for each G/L account, all on easy to read reports!

After installing AGL - G/L Distribution Detail, you'll be given the option to print G/L distributions for each invoice and the Open Invoice Report will look like the following:

+---------------------------------------------------------------------------------------------------------------------------+
|RUN DATE: 07/10/96                              Software Professionals, Inc                                      PAGE  1   |
|RUN TIME:  7:56 AM                                    Accounts Payable                                                     |
|                                                    Open Invoice Report                                                    |
|---------------------------------------------------------------------------------------------------------------------------|
|* A/P ACCOUNT:  1 20612                                                                                                    |
|                                                                                                                           |]
|VENDOR   VENDOR NAME/        ENTRY  --------------INVOICE----------- ------DISCOUNT--------                                |
|  ID     INVOICE NUMBER      DATE   INVOICE AMOUNT   DATE   DUE DATE DISC. AMOUNT    DATE      PAYMENTS    NET INVOICE  PAY|
|----- -------------------- -------- -------------- -------- -------- -------------- -------- ------------ ------------  ---|
|00007 VENDOR 2                                                                                                             |
|      17440-7984           04/16/92      1,432.66  04/16/92 05/16/92         14.33  04/26/92        0.00      1,418.33  YES|
|        G/L DIST: 137000 Equipment Inventory                 400.00                                                        |
|                  142000 Womens Inventory                    100.00                                                        |
|                  143000 Childrens Inventory                  32.66                                                        |
|                  144000 Sports Depart Inventory             500.00                                                        |
|                  147000 Jewelry Inventory                   400.00                                                        |
|                                     -------------                   --------------         ------------- -------------    |
|                VENDOR TOTALS            1,432.66                             0.00                  0.00      1,418.33     |
|                                    ==============                   ==============         ============= =============    |
|                GRAND TOTALS             1,432.66                            14.33                  0.00      1,418.33     |
+---------------------------------------------------------------------------------------------------------------------------+

For the Aging Report, the same detail lines will appear below each invoice:

+----------------------------------------------------------------------------------------------------------------------------+
|RUN DATE: 07/10/96                                 Software Professionals, Inc                                     PAGE  1  |
|RUN TIME:  7:57 AM                                     Accounts Payable                                                     |
|                                                         Aging Report                                                       |
|----------------------------------------------------------------------------------------------------------------------------|]
|** A/P ACCOUNT:  1 20612                                                                                                    |
|                                                                                                                            |
|VENDOR   VENDOR NAME/                                                                                                       |
| ID     INVOICE NUMBER      CURRENT        1 TO 30       31 TO 60      61 TO 90      OVER 90       CREDITS      TOTAL DUE   |
|------ ----------------- ------------- -------------- ------------- ------------- ------------- ------------- ------------- |
|PHILBL PHIL BLASS DIST                                                                                                      |
|       17440-7984                           1,432.66                                                               1,432.66 |
|        G/L DIST: 137000 Equipment Inventory          400.00                                                                |
|                  142000 Womens Inventory             100.00                                                                |
|                  143000 Childrens Inventory           32.66                                                                |
|                  144000 Sports Depart Inventory      500.00                                                                |
|                  147000 Jewelry Inventory            400.00                                                                |
|                        -------------- -------------- ------------- ------------- ------------- ------------- ------------- |
|       Vendor Totals:            0.00       1,432.66          0.00          0.00          0.00          0.00       1,432.66 |
|                        ============== ============== ============= ============= ============= ============= ============= |
|       RUN TOTALS:               0.00       1,432.66          0.00          0.00          0.00          0.00       1,432.66 |
+----------------------------------------------------------------------------------------------------------------------------+

At the bottom of the Open Invoice Report and Aging Report, the following Totals By G/L Account summary will print:

+-------------------------------------------------------------------------------------------------------------------------+
|TOTALS BY G/L ACCT   ACCT#  ACCOUNT TITLE                AMOUNT                                                          |
|                    -------------------------------------------                                                          |
|                    137000 Equipment Inventory           400.00                                                          |
|                    142000 Womens Inventory              100.00                                                          |
|                    143000 Childrens Inventory            32.66                                                          |
|                    144000 Sports Depart Inventory       500.00                                                          |
|                    147000 Jewelry Inventory             400.00                                                          |
|                                                   -------------                                                         |
|                                                       1,432.66                                                          |
+-------------------------------------------------------------------------------------------------------------------------+ 

If you have enhancement AMI - Paid Invoice Report, you will also get the option to include G/L distribution detail on the Monthly Check Register. For more information on Paid Invoice Report, see AMI - Paid Invoice Report.

With the invoice numbers and G/L distributions added, the Monthly Check Register will look like the following:

+---------------------------------------------------------------------------------------------------------------------------+
|RUN DATE: 07/10/96                              Software Professionals, Inc                                      PAGE  1   |
|RUN TIME:  8:54 AM                                    Accounts Payable                                                     |
|                                                   Monthly Check Register                                                  |
|-------------------------------------------------------------------------------------------------------------------------- |
|** Data Sorted By Check Number                                                                                             |
|** Cash Account:  1 11000                                                                                                  |
|                                                                                                                           |
|CHECK NO   DATE      VENDOR ID/ VENDOR NAME                                                                   CHECK AMOUNT |
|  INVOICE NUMBER          INVOICE DESCRIPTION                         INVOICE AMT     DISCOUNT    AMOUNT PAID              |
|---------------------------------------------------------------------------------------------------------------------------|
|10000106 03/12/92    PHILBL PHIL BLASS DIST                                                                       3,318.33 |
|  17440-7984              Invoice Comment                                1,432.66         14.33      1,418.33              |
|        G/L DIST: 137000 Equipment Inventory          400.00                                                               |
|                  142000 Womens Inventory             100.00                                                               |
|                  143000 Childrens Inventory           32.66                                                               |
|                  144000 Sports Depart Inventory      500.00                                                               |
|                  147000 Jewelry Inventory            400.00                                                               |
|                                                                                                                           |
|  18404-7698                                                             1,900.00          0.00      1,900.00              |
|        G/L DIST: 137000 Equipment Inventory        1,800.00                                                               |
|                  142000 Womens Inventory             100.00                                                               |
|                                                                    ============= ============= ============= =============|
|                                CASH ACCOUNT 110000 TOTALS               3,332.66         14.33      3,318.33      3,318.33|
|                                                                                                                           |
|                                CASH ACCOUNT GRAND TOTALS                3,332.66         14.33      3,318.33      3,318.33|
+---------------------------------------------------------------------------------------------------------------------------+

For faster Job Cost verification, you can use AJC - Job Cost Distribution Detail to add even more information to the Open Invoice Report, Aging Report and Monthly Check Register for each invoice! This enhancement will list the job, phase and cost code distribution entered for each invoice.

For more details on how Job Cost Distribution Detail can track your job expenses, see AJC - Job Cost Distribution Detail.