Save time by reducing keystrokes. With AFE - Fast Payables Entry, you can enter an A/P invoice with as few as three answers: Invoice Number, Date and Amount, plus you can use "Hot Keys" to jump to the G/L Distributions or mark an invoice as Pre-Paid. You can even press F5-Default to set defaults for Invoice Date, A/P Code, Cash Code, and Due Date that will be used for every invoice, instead of using the last invoice as defaults!

After installing AFE - Fast Payables Entry, you will get a new function key, F5-Defaults, at the Vendor ID and Invoice Number. When F5 is pressed, you will see the following screen:

+--------------------------------------------------------------------+
|+==================================================================+|
||APPROC1               Enter Invoices             COMPANY ID: SP   ||
||07/10/96        Software Professionals Inc.      GENERATION #: 13 ||
|+==================================================================+|
|                                                                    |
| Vendor ID..........:                                               |
| Invoice Number.....:                                               |
|     +===============================================+              |
|     | Default Invoice Date: 04/25/96                |              |
|     | Default A/P Code: 1                           |              |
|     | Default Cash Code: 1                          |              |
|     |                                               |              |
|     | Base Default Due Date on Invoice Date: Y      |              |
|     | Default Due Date: 01/01/00                    |              |
|     +===============================================+              |
|                                      F10-Done                      |
+--------------------------------------------------------------------+

You can enter a default A/P and Cash Code, but the Cash Code only applies when entering Pre-Paid Invoices. You can also select how you want the default due date calculated. Normally, it is based on the invoice date, but you can choose to have the same default due date regardless of the invoice date. This option is helpful if you want to pay all invoices on the same date. It is also useful when a vendor's due date is the same regardless of invoice date. If you use Fast Payables Entry to set the defaults, then the standard Peachtree defaults will be inactive.

After entering a Vendor ID and an invoice number, you will see the following function keys at the bottom of your screen:

+--------------------------------------------------------------------+
|+==================================================================+|
||APPROC1                Enter Invoices            COMPANY ID: SP   ||
||07/10/96         Software Professionals Inc.     GENERATION #: 13 ||
|+==================================================================+|
|...                                                                 |
|                                                                    |
| F1-Help  F5 - Distrib   ShF5 - Prepay     F8 - Undo     F10 - Done |
+--------------------------------------------------------------------+

After you enter the invoice date and amount, you can push F10 to accept all the defaults. If you want to mark the invoice as prepaid, push F5 then enter the Cash Code (if not defaulted) and Check Number. To go directly to the G/L account number, push F6.

For even better performance, you can use Fast Payables Entry with the following PeachPro enhancements: AP8 - Enhanced Accounts Payable and AMG - Multiple Default G/L Accounts.