Do next month's A/P invoices pile up before you can close the current month? Now with ADC - Date Sensitive Closing you can go ahead and enter next month's invoices and checks in the current period and automatically move those transactions forward to the next period when closing A/P!

To use ADC - Date Sensitive Closing, enter next months invoices and payments with the correct invoice and payment dates. After creating G/L entries for the current period, select Close Current Period and you'll be prompted to enter an Exclusion Date (or cut-off date) for the current period transactions:

+------------------------------------------------------------------------------+
|+============================================================================+|
||APPROC1                      Close Current Period          Company ID: SP   ||
||05/28/96                 Software Professionals, Inc.      Generation #:05   |
||+==========================================================================+ |
|                                                                              |
| Exclude Transactions Dated After:   05/30/96                                 |
|                                                                              |
|                                                                              |
+------------------------------------------------------------------------------+

You should enter the same date for the Exclusion Date as used when creating GL journal entries. All transactions with a date after this date, will be brought forward to the next period where they will appear on next months reports and query.

Before closing, the Temporary G/L File will be checked for transactions with a date after the Exclusion Date. If any exist, you will be warned before closing and given the option of aborting the close. You will not be warned if transactions exist in the file that are after the Exclusion Date, because they will automatically be carried forward to the next A/P generation.

When entering specific credits or paying invoices, the date of the credit or check must be on or after the invoice date. If you try to pay an invoice with a check dated before the invoice date, you will get an error message. When Entering Automatic Invoices the Invoice date will default to the "Default Invoice Date" rather than the "System Date". This will help to prevent checks from being written with check dates prior to the date of the invoice it is paying.

Date Sensitive Closing only affects the current and future periods. Once a period has been closed, you cannot enter transactions for that period unless you restore from a backup. If you restore a backup, you must reenter all transactions that have been entered since the backup was made.

See Enhancement AMO - Date Sensitive Accounts Payable for a complete list of date sensitive Enhancements for A/P.