Make bank account reconciliation easier! If you pay more than one A/P invoice with a single check, then multiple entries are made in the G/L cash account for each invoice. If you consolidate all transactions to one posting per account number, you lose valuable data. If you feel too limited by these options, then ACH - Summarized Check Posting is just for you!

With ACH - Summarized Check Posting, you have the option to consolidate the cash entry to one posting for each check. This enhancement gives you the flexibility to transfer concise information that is easy to analyze in your General Ledger.

To use ACH - Summarized Check Posting, choose the option Create G/L Entries from the Processing menu in Accounts Payable. You will then see the following:

+------------------------------------------------------------------------+
|+======================================================================+|
||APPROC2              Create G/L Journal Entries       COMPANY ID: SP  ||
||07/10/96            Software Professionals, Inc       GENERATION #: 01||
|+======================================================================+|
|                  +====== TRANSFER OPTIONS =======+                     |
|                  | L - List G/L Transfers        |                     |
|                  |                               |                     |
|                  | C - Consolidate G/L Transfers |                     |
|                  |                               |                     |
|                  | T - Create G/L Transfers      |                     |
|                  +===============================+                     |
+------------------------------------------------------------------------+

After selecting List G/L Transfers, choose Consolidate G/L Transfers and you will then see the following prompts:

+-------------------------------------------------------------------------+
|+=======================================================================+|
||APPROC2              Create G/L Journal Entries        COMPANY ID: SP  ||
||07/10/96            Software Professionals, Inc        GENERATION #: 01||
|+=======================================================================+|
| Do you want to use a cutoff date for G/L Journal Entries? (Y/N) N       |
| Posting Date:  07/10/96                                                 |
|                                                                         |
|                     +==== CONSOLIDATION OPTIONS =====+                  |
|                     | A - All Accounts               |                  |
|                     | P - A/P Accounts               |                  |
|                     | C - Cash Accounts              |                  |
|                     | G - One G/L Entry Per Check    |                  |
|                     +================================+                  |
+-------------------------------------------------------------------------+

Highlight option one; G/L Entry Per Check and press enter to select. When selecting this option, you cannot have All Accounts and Cash Accounts selected, but you can have A/P Accounts selected. After marking your selections, press F10 to consolidate.

Before using ACH - Summarized Check Posting, a portion of your List G/L Transactions report in A/P will look similar to the following:

+-------------------------------------------------------------------------+
|RUN DATE: 07/10/96      Software Professionals, Inc              PAGE  1 |
|RUN TIME:  8:34 AM           Accounts Payable                            |
|                            List G/L Transfers                           |
|-------------------------------------------------------------------------|
|                                                                         |
|ACCOUNT SC REFERENCE   DATE       DESCRIPTION        DEBIT      CREDIT   |
|------- -- --------- -------- -------------------- ---------- -----------|
| 110000 A  Ck 8      03/23/92  SMITH3 Cash                     100,000.00|
| 110000 A  Ck 8      03/23/92  SMITH3 Cash                      50,000.00|
| 110000 A  Ck 8      03/23/92  SMITH3 Cash                       8,000.25|
| 110000 A  Ck 8      03/23/92  SMITH3 Cash                         200.00|
| 110000 A  Ck 8      03/23/92  SMITH3 Cash                          90.00|
| 110000 A  Ck 11     03/23/92  BLANCH Cash                     150,000.00|
| 110000 A  Ck 11     03/23/92  BLANCH Cash                         100.00|
| 110000 A  Ck 12     03/23/92  JONESH Cash                       9,899.00|
| 110000 A  Ck 13     03/25/92  ELECTR Cash                         100.00|
|                                                   ---------- -----------|
|Account  110000 Total:                                   0.00  318,389.25|
+-------------------------------------------------------------------------+

After consolidating cash entries per check, the List G/L Transactions will print the following concise report:

+-------------------------------------------------------------------------+
|RUN DATE: 07/10/96      Software Professionals, Inc              PAGE  1 |
|RUN TIME:  8:37 AM           Accounts Payable                            |
|                           List G/L Transfers                            |
|-------------------------------------------------------------------------|
|                                                                         |
|ACCOUNT SC REFERENCE   DATE       DESCRIPTION         DEBIT      CREDIT  |
|------- -- --------- -------- -------------------- ---------- -----------|
| 110000 A  Ck 8      03/25/92 SMITH3 Cash                      158,290.25|
| 110000 A  Ck 11     03/25/92 BLANCH Cash                      150,100.00|
| 110000 A  Ck 12     03/25/92 JONESH Cash                        9,899.00|
| 110000 A  Ck 13     03/25/92 ELECTR Cash                          100.00|
|                                                   ---------- -----------|
|Account  110000 Total:                                   0.00  318,389.25|
+-------------------------------------------------------------------------+